Frequently Asked Questions

TROUBLESHOOTING

Please read the tips below before walking through the application process. We regret we are unable to troubleshoot additional questions.

• Check your system and browser to ensure they are compatible. Taleo, our applicant tracking system, does not support Netscape, AOL or Mac versions of Internet Explorer. Internet Explorer 8 works best for PC users. Safari and Firefox are compatible browsers for Mac users.
• If you have a Yahoo or Google toolbar installed on your computer, the system may return random errors due to incompatibility. It is recommended that you remove all toolbars from your system.
• Avoid using the Back button on your web browser when navigating in Taleo. This may cause the system to error.
• Always use the Sign Out button when exiting Taleo, or you may be locked out of the system for up to 45 minutes.
• The Taleo system times out after 30 minutes of inactivity, so be sure to save your work at all times.
• Pop-up blockers should be disabled, because they may interfere with the proper use of the Taleo application. To temporarily allow a site to display pop-ups, click the Information Bar when it notifies you that a pop-up has been blocked. Then click Temporarily Allow Pop-ups.

LOGGING IN 

Q.: How do I login if I've created an account before?

A.: If you have created an account in the past and would like to access your account, please provide your information in the user name and password fields, then click "Login."

Q.: I've not created an account before, how do I do that?

A.: If you are not a registered user, click "New user" and follow the instructions to create an account.

Q.: I've tried logging in several times. Now I'm getting the message that my action cannot be completed. What are my next steps?

A.: You have five attempts to enter your user name and password. After the fourth attempt you will receive a message that says you only have one more try at logging in. When an action cannot be completed, it's because you've been locked out after five failed login attempts. After a 10 minute period you will be able to try logging in again. If you still fail to get in after five attempts, your password will need to be reset.  Click on the “Forgot Your Password” option.  Within minutes you will receive an email with an access code.  At the login screen, enter your user name and the access code received via email. This will take you to the “Change Password” screen. Here you will enter the access code emailed to you, and a new password. Once you confirm your password, you will gain access to your profile.

Q.: I know I've created an account before, but I can't remember my user name. How do I get it?

A.: If you have forgotten your user name, please enter your email address in the proper field and click "Validate." If our system recognizes your email address, your user name will be displayed for you immediately.

If you have never provided your email address, leave the field empty and click "Validate." You will then be asked to provide some personal information. For the system to identify your unique candidate record and retrieve your user name, you'll be asked to enter information such as your name, street address, email address or phone number. Please note that email addresses usually produce the best results.

Q.: I've created an account before, but can't remember my password. How do I get it?

A.: If you have forgotten your password, please enter your user name and email address in the requested fields and then click OK. If your information is identified in our system, a message will be emailed to you with instructions for changing your password. Remember, the same email address cannot be used on multiple applications/profiles.

Q.: I'm trying to enter my user name, but the system won't accept it. What's wrong?

A.: If you've never created an account before and are trying to enter a user name for the very first time and the action can't be completed, then someone else has already created an account using that user name. Please go back to the login page and enter a unique user name. If you have already used our system in the past as a candidate or a referrer, please go back to the login page and sign in as a returning user, or use the "Forgot your username?" feature.

Q.: I'm trying to enter my email address, but the system says it already exists. What do I do next?

A.: The same email address cannot be used on multiple applications/profiles. If you've used this email address in the past as a candidate or a referrer, you will need to login as a returning user with the same user name and password associated with this email address, or go back to the login page and use the "Forgot your username?" feature.

Q.: I continue to get the message that my password isn't valid. What's wrong with the password I've entered?

A.: You've probably entered a password that our system can't process. All passwords must follow the simple rules below:         

• It must contain between 6 and 32 characters. Use only characters from the following set: ! # $ % & ( ) * + , - . / 0123456789 : ; < = > ? @ ABCDEFGHIJKLMNOPQRSTUVWXYZ [ \ ] _ ' abcdefghijklmnopqrstuvwxyz { | } ~
• It must contain at least 1 letter (ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz).
• It must contain at least 1 numeric character (0123456789).
• It must not contain more than 2 identical consecutive characters (AAA, iiiiii, $$$$$$...).
• It must not contain your user name. 

For issues not covered in the FAQs regarding the application process, please email BaylorJobs@BaylorHealth.edu.